User Guide for N4L Terms and Conditions

Welcome to the N4L Terms and Conditions (terms). This User Guide provides you with an overview to help you find the information you need.

Please note that this Guide does not form part of your contract with N4L. You should ensure you read and understand the terms as they are what will govern your relationship with N4L.

Depending on the Services you use, your agreement with N4L is made up of a number of parts, as described in the 3 sections below:

Section 1: The following terms apply to everyone who uses N4L’s Services:

Privacy Statement The Privacy Statement applies to all the Services that we provide to you. The Privacy Statement explains how N4L may collect, hold, use and disclose information about individuals.

If you are accessing N4L’s Services at a school or via arrangements with a school, your school’s privacy policy will also apply to your use of N4L’s Services. Your school will provide its privacy policy to you directly.
Acceptable Use Policy The Acceptable Use Policy applies to everyone who uses our Services, and sets out N4L fundamental terms that apply to use of all our Services.
Glossary The Glossary contains a list of the definitions used in each of the terms set out on this page.

Section 2: This next set of terms apply to you if you represent a School or other organisation entering into your Agreement with us:

School General Terms The School General Terms apply to all the Services that we provide to you. The School General Terms set out our legal terms (for example, our terms on liability).
Managed Network Terms Additional terms and conditions also apply depending on the specific Services that you use. Our Managed Network Terms sets out the terms relating to each of the following Services:
  • Managed Network to the School
  • Reporting App
  • Filtering Portal
  • Managed Network to the Classroom

Section 3: The next set of terms apply to you if you are a User of our Website or any Service that we provide directly to you:

Consumer General Terms The Consumer General Terms apply to all the Services that we provide to you. The Consumer General Terms set out our legal terms (for example, our terms on liability).
Switch on Safety Terms The Switch on Safety Terms also apply to you if you enable the Switch on Safety service on a device.
Website Terms The Website Terms apply to everyone who uses the N4L website, including the Support Hub.


Q: What types of Services does N4L offer?
A: N4L offers two distinct sets of Services:
  • The first set is offered to business customers (typically schools) and is described in Section 2 above in the Managed Network Terms.
  • The second set is offered directly to end users and is described in Section 3 above.
  • Please note that the Privacy Statement and Acceptable Use Policy in Section 1 above apply in either circumstance and to all users of N4L’s Services.
Q: What changes did N4L make when it updated its terms?
A: On the 16th September 2020, N4L refreshed its terms to incorporate a number of new additions to our Services, principally as a result of the global COVID-19 pandemic. Key changes are as follows:
  • Our Privacy Statement has been updated to
    • reflect the new Services that we provide directly to End Users (e.g. Switch On Safety). As this is a change for us from only providing Services to Schools, we needed to ensure our Privacy Statement appropriately covered End Users and their personal information in this new context.
    • provide further detail on what we mean when we talk about being a “custodian”
    • explain that we may collect personal information on behalf of the Ministry of Education if you communicate with us about products and services provided by or on behalf of the Ministry of Education. E.g., if you contact our Helpdesk about a device that was provided to you by the Ministry.
  • Our Acceptable Use Policy has also been updated to be inclusive of all End Users, including End Users to whom we are now directly providing a Service.
  • Our Glossary equally reflects these new changes, with updated and more inclusive definitions of “you”. Whilst we were at it, we’ve also tweaked the definitions for Default Blocked Categories and Default Blocked Firewall Rules, as part of an upcoming update to our Safe & Secure offering.
  • Our General Terms have now been split into School General Terms and Consumer General Terms, reflecting the split between Services provided to Schools and those provided directly to End Users.
  • Our Managed Network Terms have been updated to slightly change the way they frame Safe & Secure by introducing the concept of “Recommended Settings” throughout.
  • Our Switch On Safety Terms have been updated to incorporate the new Consumer General Terms referred to above (and to avoid unnecessary duplication with those Terms).

If you have any questions or concerns regarding our terms or would like to see the previous terms, you can contact us or request a copy of the previous terms using the contact details set out here.

Q: How do I provide feedback or make a complaint?
A: You can provide feedback or make a complaint by following our feedback and complaints process set out in clause 9 of our School General Terms and clause 8 of our Consumer General Terms (Complaints and Feedback Process). If you are an End User of Services that we provide to a School, please be aware that we may direct your feedback or complaint to your School, so that we can work with your School to respond.